About EIT:

The Ellison Institute of Technology (EIT) Oxford’s purpose is to have a global impact by fundamentally reimagining the way science and technology translate into end-to-end solutions and delivering these solutions in programmes and platforms that respond to humanity’s most challenging problems.

EIT Oxford will ensure scientific discoveries and pioneering science are turned into products for the benefit of society that can have high-impact worldwide and, over time, be commercialised to ensure long-term sustainability.

Led by a faculty of world experts, EIT Oxford seeks to solve the world’s most challenging problems across four high-risk, high-reward, high-impact humane endeavours: health and medical science; food security and sustainable agriculture; climate change and clean energy; and government innovation in an era of artificial intelligence.

EIT Oxford is investing significant resources in a new world-class research and development facility in the Oxford Science Park. Set for completion in 2027, the state-of-the-art campus includes 300,000 sq ft of research laboratories, an oncology and preventative care clinic, and educational and meeting spaces. Together, they create the perfect environment for EIT Oxford experts to take ground-breaking ideas from research to broad implementation. The new facility will further EIT’s current partnership with the University of Oxford and become the new home for Ellison Scholars.

EIT Oxford is committed to cultivating a community where excellence is achieved through collaboration, trust, innovation and tenacity. We foster an environment where everyone’s experience and expertise are valued. We are curious and resilient in our efforts to drive long-term, sustainable innovation to meet humanity’s most enduring challenges.

We are looking for a highly organized and detail-oriented CMMS & Asset Lead to take charge of our Computerised Maintenance Management System (CMMS) and ensure the efficient tracking of all assets across the organization.

In this role, you will lead a team to maintain accurate, up-to-date asset records, generate critical reports, and coordinate maintenance activities. You’ll work closely with the engineering and facilities teams to ensure seamless operations while also overseeing the procurement and service contracts for laboratory equipment, managed by your team.

The ideal candidate will have a strong understanding of asset management processes, playing a key role in scheduling contractor visits and managing asset-related documentation to support a well-maintained, high-performing environment.

Key Responsibilities:

Management of Asset Management System:

• Oversee and maintain the CMMS, ensuring the system is accurate and up to date with all asset details.
• Manage asset lifecycle information, including new assets, updates, and disposals.
• Ensure all asset-related data is entered and maintained in accordance with company policies and procedures

Uploading Reports and Certificates:

• Upload and manage reports, maintenance records, calibration certificates and compliance documentation for all assets.
• Ensure all required documents are attached to the relevant asset records in the CMMS for easy access and tracking.
• Ensuring that all maintenance related documentation has been reviewed before being entered onto the CMMS.

Report Generation:

• Generate and distribute equipment status reports to key stakeholders on a regular basis.
• Prepare and share reports on upcoming maintenance activities, ensuring that engineering and facilities teams are aware of scheduled tasks and required actions.
• Provide regular updates on asset performance and maintenance activities, identifying trends or issues that require attention – this could be incorporated into scheduled reports generated by CMMS (E.g. by asset number – number of reactive activities associated with?).

Communication with Engineering and Facilities Teams:

• Act as a liaison between the CMMS system and the engineering/facilities teams, ensuring timely communication of upcoming maintenance requirements, service visits, and tasks.
• Collaborate with the teams to ensure the alignment of maintenance schedules and asset servicing.

Scheduling of Contractors:

• Working with the engineering and facility team to coordinate and schedule contractor visits to the site for maintenance, repairs, or inspections in line with equipment requirements.
• Ensure that contractors are notified in advance and that all necessary preparations are made for their visit.
• Track contractor performance and ensure that all service visits are completed as per the requirements-this may fall with Engineers as they will be hosting the contractor.

Process Improvement:

• Identify opportunities for improving asset management processes, CMMS functionality, and data accuracy.
• Proactively suggest system updates or process adjustments to enhance efficiency and support asset management goals.

Essential & Desirable Skills, Qualifications & Experience:

• Proven experience in managing CMMS or asset management systems.
• Strong understanding of asset lifecycle management and maintenance operations.
• Excellent organisational skills with the ability to manage multiple priorities.
• Experience in coordinating maintenance activities and contractor schedules.
• Strong communication skills, with the ability to liaise effectively with internal teams and external contractors.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook) and CMMS software.
• Ability to generate and interpret maintenance and asset performance reports.
• Strong problem-solving skills and attention to detail.
• Experience of leading a team.
• Excellent team player and interpersonal skills.
• Experience with scheduling tools and maintenance planning.

We offer the following salary and benefits:

• Salary:  £55k-£65k per annum + travel allowance + bonus
• Enhanced holiday pay
• Pension
• Life Assurance
• Income Protection
• Private Medical Insurance
• Hospital Cash Plan
• Therapy Services
• Perk Box
• Electric Car Scheme

Why work for EIT:

At the Ellison Institute, we believe a collaborative, inclusive team is key to our success. We are building a supportive environment where creative risks are encouraged, and everyone feels heard. Valuing emotional intelligence, empathy, respect, and resilience, we encourage people to be curious and to have a shared commitment to excellence. Join us and make an impact!

Terms of Appointment:

• You must have the right to work permanently in the UK with a willingness to travel as necessary.
• You will live in, or within easy commuting distance of, Oxford.
• During peak periods, some longer hours may be required and some working across multiple time zones due to the global nature of the programme.