ALAQTAR is seeking a highly organized and professional Executive Secretary to provide comprehensive support to our executives. In this pivotal role, you will manage schedules, prepare reports, and facilitate communication between departments to ensure smooth operations within the company. The ideal candidate will possess strong administrative skills, attention to detail, and the ability to manage multiple tasks effectively. You will play a crucial role in enhancing workplace productivity and ensuring that our executives can focus on strategic priorities.

Responsibilities

• Manage and organize executives' calendars, scheduling appointments and meetings
• Prepare meeting materials and take minutes during executive meetings
• Filter and prioritize incoming communications and correspondence
• Coordinate travel arrangements including flights, accommodation, and itineraries
• Handle confidential information with discretion
• Assist in the preparation of financial reports and budget tracking
• Ensure the office runs smoothly by managing office supplies and equipment
• Prepare documents, reports, and presentations as directed
• Act as a point of contact between executives and internal/external stakeholders
• Conduct research and compile data for various projects as needed

• Proven experience as an executive secretary or in a similar administrative position
• Excellent proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong understanding of office management and basic accounting knowledge
• Exceptional time-management skills and ability to prioritize tasks
• Outstanding written and verbal communication skills
• High level of discretion and integrity when dealing with sensitive information
• Ability to work independently and take initiative
• Bachelor's degree in business administration or a related field preferred