Qualco Real Estate (“QRE”), member of the Qualco Group, is a Real Estate Asset Manager with operations in Greece & Cyprus, offering value enhancing solutions relating to real estate assets.

We are looking for a Facilities Back Office Assistant to help us in recruiting the Facility department to support in the management of facilities operations. The ideal candidate will play a key role in ensuring the efficient coordination of property demonstrations, utility management, key handling, and general back-office support.

Reporting to the Facilities Manager, the role has the following responsibilities:

• Property Demonstrations: Organizing and coordinating property viewings;
• Utility Management (ΟΚΩ) for Regional Properties: Monitor and manage utility accounts;
• Key Management: Collect, track, and organize keys from partners and service providers;
• Back Office Support: Maintain organized records, communicate with service providers, and ensure adherence to internal processes;
• Vendor Coordination: Assist in coordinating vendors to ensure the smooth execution of technical maturity and facility management services;
• Technical Support: Assist in verifying technical issues related to properties, ensuring that technical due diligence processes are followed;
• Report Management: Support the reporting and supervision of vendor performance to ensure high-quality service standards are met. Deal with other technical issues regarding technical projects the company faces;
• Ensuring that all activities and duties are carried out in full compliance with regulatory requirements and supporting the continued implementation of the Group Anti-Bribery and Corruption Policy.

To be considered, you should have:

• A bachelor’s degree in Business Administration, Engineering (Civil, Electrical, or other relevant disciplines), or a related field;
• At least two (2) years of experience in property management, facility management, or technical project support;
• Strong organizational skills with attention to detail and the ability to manage multiple tasks effectively;
• Familiarity with property-related regulations, utilities, and basic technical knowledge (mandatory);
• Strong communication skills, both written and verbal;
• Proficiency in MS Office, with advanced Excel skills;
• Knowledge of autocad will be considered as an asset;
• Fluency in English, both written and verbal.

Your Life @ Qualco Group

As a #Qmember, you will live out every day in a truly human-centered culture, based on mutual respect, trust, and cooperation. Your performance and commitment to our shared goals will be recognized, and there will be great opportunities to ensure your career growth.  
Find out more about #LifeatQualco 👉🏼 qualco.group/life_at_qualco_group 

Join the #Qteam and enjoy: 

💸 Competitive compensation, Meal vouchers, and annual bonus programs.

💻 Cutting-edge IT equipment, mobile phone, and data plan. 

🏢 Modern facilities, free coffee and beverages.

👨‍ Private health insurance, occupational doctor, workplace counselor and nutritionist. 

💡 Career and talent development tools. 

🎓 Mentoring, coaching, personalized annual learning, and development plan. 

🌱 Employee referral bonus, regular wellbeing, ESG, and volunteering activities.  

At Qualco Group, we value diversity and inclusivity. Your race, gender identity and expression, age ethnicity or disability make no difference in Qualco. We want to attract, develop, promote, and retain the best people based only on their ability and behavior. 

Disclaimer: Qualco Group collects and processes personal data in accordance with the EU General Data Protection Regulation (GDPR). We are bound to use the information provided within your job application for recruitment purposes only and not to share these with any third parties. For more details on the processing of your personal data during the Recruitment procedure, please be informed in the Recruitment Notice, before the submission of your application.