Office Assistant

Part-time: 25 hours per week (8am-2pm with a one hour lunch break) Monday to Friday onsite.

Location: Edinburgh

LCP is an award-winning actuarial and analytics consultancy providing advice on pensions, investments, employee benefits, insurance, health and energy. We help our clients make good decisions based on insightful analysis, industry expertise, and game-changing technology. Our Edinburgh office is home to much of our LCP Delta team; the team working to enable the energy transition through a variety of offerings.

What's the role?

Our Edinburgh office is expanding and we're looking for an Office Assistant to join our team. It's going to be a busy role, working under the remote supervision of the Head of Workplace Facilities, covering Facilities maintenance, administration, office housekeeping and ensuring Health and Safety policies and procedures are adhered to.

Key Responsibilities

Office Housekeeping

• Check meeting room bookings via our booking system, set up meeting rooms in the required configuration, including setting up and ordering refreshments when needed
• Ensuring all areas, including meeting rooms are in a good tidy order
• Ordering, stock control and rotation of catering and domestic supplies for general staff requirements and for meeting rooms
• Ordering and distribution of daily milk supplies to the refreshment areas
• Stocking the refreshment areas with consumables and catering equipment
• Stacking and emptying dishwashers and instructing cleaners to carry out periodic defrosting and cleaning of fridges

Administration

• Carry out one-to-one or group induction sessions with new joiners
• Order stationary and equipment
• Assist users with the online travel booking system
• Accept, sort and distribute incoming mail (minimal volumes) and process outgoing items

Facilities

• Carry out regular maintenance inspections on the office space and facilities, reporting any faults and repairs.
• Ensure office cleaning works are carried out by the cleaning contractor
• Keep onsite storage facilities orderly, clean and tidy

What skills and experience are we looking for?

• Previous office services experience
• Good administrative skills with the ability to work on your own initiative
• Great communication skills
• An awareness of Excel, Microsoft Teams and meeting room management (we use Condeco) would be an advantage
• An IOSH or Health and Safety qualification would be advantageous

What’s in it for you?

Take a look at our and Career stories pages to see why our people love being here! As well as joining a multi-award winning, fun, collaborative, people first organisation where your personal and professional skills will be developed to make you the best you can be, we offer an attractive benefits package designed to promote your overall wellbeing so that you are able to perform to your full potential both in and out of work. Currently our core benefits package includes:

For you:

• Professional study support (where applicable)
• Access to our internal Wellbeing, LGBTQ+, Multicultural and Women’s networks

For your family:

• Life assurance
• Income protection
• Enhanced maternity/paternity/adoption and shared parental leave

For your health:

• 26 days annual leave (pro-rata for part-time working) plus bank holidays (most of which can be taken flexibly!) with options to buy &sell holiday
• Private medical insurance
• Discounted gym memberships, critical illness and dental insurance through our flexible benefits
• Eye care vouchers
• Cycle to work scheme
• Digital GP services

For your wealth:

• Competitive pension scheme
• Discretionary bonus scheme
• High street discounts
• Season ticket loans

For others:

• Volunteering opportunities

For the environment:

• Electric vehicle salary sacrifice scheme (qualifying period applies)

And much more!

We continuously strive to build an inclusive workplace where all forms of diversity are valued, including age, background, disability, gender, gender identity, gender expression, race, religion or sexual orientation.

LCP is committed to making our opportunities accessible to all and would welcome you getting in touch to let us know if an adjustment can be made to help with your application. This may be extra time for assessments, pre-interview site visits, interview structure or questions, or asking us about building accessibility. Whatever it may be, please get in touch via our dedicated email address - to discuss how we can support you with your application.

LCP currently holds a sponsorship licence to provide skilled worker visa's, and is able to support applications where the role applied for matches the requirements of skilled worker sponsorship as set out by the UK Government. If you will require a skilled worker visa sponsorship, we encourage you to check the sponsorship criteria for the role you wish to apply for before doing so.

LCP operates a Preferred Supplier List (PSL) for recruitment agencies which is reviewed annually. We do not accept unsolicited CVs from agencies who are not part of our current PSL. LCP only pay agency fees where we have a signed agreement in place, and the agency has been instructed by a member of our recruitment team to supply CVs via the Applicant Tracking System (ATS) for a legitimate, open vacancy. If this process is not adhered to, LCP reserve the right to contact these candidates directly and have discussions with them without paying any agency fees. We do not pay agency fees when speculative and unsolicited CVs are submitted to any employee or Partner at LCP.